After the period of cancellation which is until midnight of the first day of class, or the seventh calendar day after enrollment, whichever is later, you have the right to withdraw from a course of instruction at any time.

Your official withdrawal takes effect when you give Notice of Withdrawal to Beverly Hills Design Institute.

You can do this by telephone, orally in person, mail, email, hand delivery or telegram to the attention of the Registrar.

If a student chooses to notify the school by telephone or orally in person, BHDI may request a signed confirmation in writing.

The date you are deemed by BHDI to have withdrawn from the school shall be:

• The date, as determined by BHDI, that the student provided official notification to the institution, in writing or orally (a signed confirmation will be requested), of his or her intent to withdraw.

• The date, as determined by BHDI, that the student began the withdrawal process prescribed by BHDI.

• If the student ceases attendance without providing official notification to BHDI of his or her withdrawal, the mid-point of the payment period.

• If BHDI determines that a student did not begin the institution’s withdrawal process or otherwise provide official notification (including notice from an individual acting on the student’s behalf) to BHDI of his or her intent to withdraw because of illness, accident, grievous personal loss, or other such circumstances beyond the student’s control, the date that BHDI determines is related to that circumstance;

• If a student does not return from an approved leave of absence, the estimated date of return on the LOA request.

• If a student takes an unapproved leave of absence, the date that the student began the leave of absence.

• If a student both begins the withdrawal process prescribed by BHDI and otherwise provides official notification of his or her intent to withdraw, the student’s withdrawal date is the earlier date unless a later date is determined as followed:

• The date a student’s last date of attendance at an academically-related activity provided that BHDI documents that the activity is academically related and documents the student’s attendance at the activity. An “academically-related activity” includes, but is not limited to, an exam, a tutorial, computer-assisted instruction, academic counseling, academic advisement, turning in a class assignment or attending a study group that is assigned by BHDI.

• If a student rescinds his or her official notification to withdraw by filing a written statement that he or she is continuing to participate in academically-related activities and intends to complete the payment period or period of enrollment and the student subsequently ceases to attend BHDI prior to the end of the payment period or period of enrollment, the student’s rescission is negated and the withdrawal date is the student’s original date, unless a later date is determined (last date of attendance at an academically-related activity).

The date of BHDI’s determination that a student withdrew varies depending on the type of withdrawal. For example, if a student begins the official withdrawal process or provides official notification to BHDI of his or her intent to withdraw, the date of BHDI’s determination that the student withdrew would be the date the student began the official withdrawal process, or the date of the student’s notifica­tion, whichever is later.

If a student did not begin the official withdrawal process or provide notification of his or her intent to withdraw, the date of BHDI’s determination that the student withdrew would be the date that BHDI becomes aware that the student ceased attendance.

BHDI may not know that a student has dropped out (unofficially withdrawn) until BHDI checks its records at the end of an academic period. However, BHDI will deter­mine the withdrawal date no later than 30 days after the end of the payment period.

For students withdrawing after the period of cancellation which is until midnight of the first day of class, or the seventh calendar day after enrollment, whichever is later, Beverly Hills Design Institute applies the same refund standards, regardless of whether or not they are federal/state financial aid recipients and full-time or part-time students.

Beverly Hills Design Institute provides a pro-rata refund of money paid for institutional charges to students who have completed 60 percent or less of the payment period.

A payment period at BHDI is an academic term (a quarter).

The method used to calculate if a refund is due is the following one:

Once the student’s withdrawal date is identified, BHDI counts the number of calendar days completed from the first day of the payment period through the day the student withdrew.

Calendar days include all days within the payment period. If there is a scheduled break of at least five consecutive days, the days that fall within that break are excluded from the count. When determining the number of calendar days completed, BHDI does not count those days on which the student was on an approved leave of absence.

Next, BHDI divides the calendar days that the student completed, by the total number of calendar days in the payment period and multiplies by 100.

The result is the percentage of the period completed by the student.

Days Completed     /    Total Days in Payment Period   X   100 = Percentage completed

If the percentage of completion of the payment period is 60% or less, BHDI applies the percentage to the money that have been paid for the payment period, and refunds the balance less any deduction for unused equipment or supplies not timely returned and non-refundable application and registration fees, within 45 days after the date of determination.

If any portion of the tuition was paid from the proceeds of a loan, then the refund will be sent to the lender or to the agency that guaranteed the loan.  Any remaining amount of refund will first be used to repay student financial aid programs from which the student received benefits, in proportion to the amount of the benefits received.  Any remaining amount will be paid to the student.

Students who withdraw after the 60 percent point are not entitled to a refund. Rounding is not used to determine whether a student has passed the 60 percent point.

IF THE AMOUNT THE STUDENT HAS PAID IS MORE THAN THE AMOUNT THAT HE/SHE OWE FOR THE TIME HE/SHE ATTENDED, THEN A REFUND WILL BE MADE WITHIN FORTY-FIVE DAYS OF WITHDRAWAL.  IF THE AMOUNT THAT HE/SHE OWES IS MORE THAN THE AMOUNT THAT HE/SHE HAS ALREADY PAID, THEN THE STUDENT WILL HAVE TO MAKE ARRANGEMENTS TO PAY FOR IT.

If a student obtains a loan to pay for an educational program, the student will have the responsibility of repay the full amount of the loan plus interest, less the amount of any refund, and that, if the student has received federal student financial aid funds, the student is entitled to a refund of the moneys not paid from federal student financial aid program funds.

Students whose entire tuition and fees are paid by a third party organization are not eligible for a refund. 

Mary is enrolled full time in an associate degree program at BHDI.

She paid upon enrollment:

• $40 Application Fee

• $100 Registration Fee

• $7,112.75 Tuition and Fees for her current quarter of instruction as a full time student.

Mary paid all of her tuition with her own funds.

A quarter at BHDI is 11 weeks, or 77 calendar days. The quarter she is enrolled in, started January 4 and end in March 21.

For personal reasons, Mary withdrew on January 24 after completing 21 calendar days of the quarter.

Mary completed 27.28 percent (21 divided by 77 and multiplied by 100) of the payment period. Since it is 60% or less of the payment period, Mary is entitled to a pro-rata refund.

Because the application Fee and the Registration Fee are not refundable, only the cost of instruction for the quarter is used to calculate the refund.

Mary used only $1,940.36 of the tuition paid ($7,112.75 x 27.28%) and therefore receives a refund of $5,172.39 ($7,112.75 – $1,940.36).

When a recipient of title IV grant or loan assistance withdraws from BHDI during a payment period in which the recipient began attendance, BHDI must determine the amount of title IV grant or loan assistance that the student earned as of the student’s withdrawal.

The amount of title IV grant or loan assistance that is earned by the student is calculated by:

1. Determining the percentage of title IV grant or loan assistance that has been earned by the student; and

2. Applying this percentage to the total amount of title IV grant or loan assistance that was disbursed and that could have been disbursed to the student, or on the student’s behalf, for the payment period as of the student’s withdrawal date.

The percentage of title IV grant or loan assistance that has been earned by the student is:

• Equal to the percentage of the payment period that the student completed, by dividing the total number of calendar days in the payment period into the number of calendar days completed in that period as of the student’s withdrawal date, if this date occurs on or before completion of 60 percent of the payment period; or

• Equal to 100 percent, if the student’s withdrawal date occurs after completion of 60 percent of the payment period.

The total number of calendar days in a payment period includes all days within the period, except that scheduled breaks of at least five consecutive days are excluded from the total number of calendar days in a payment period and the number of calendar days completed in that period.

The unearned amount of title IV assistance to be returned is calculated by subtracting the amount of title IV assistance earned by the student from the amount of title IV aid that was disbursed to the student as of the date of the institution’s determination that the student withdrew.

If you did not receive all of the funds that you earned, you may be due a Post-withdrawal disburse­ment. If your Post-withdrawal disbursement includes loan funds, BHDI must get your permission before it can disburse them. You may choose to decline some or all of the loan funds so that you don’t incur additional debt. BHDI may automatically use all or a portion of your Post-withdrawal dis­bursement of grant funds for tuition, fees, and room and board charges (as contracted with the school). BHDI needs your permission to use the Post-withdrawal grant disbursement for all other school charges. If you do not give your permission, you will be of­fered the funds. However, it may be in your best interest to allow BHDI to keep the funds to reduce your debt at the school.

There are some Title IV funds that you were scheduled to receive that cannot be disbursed to you once you withdraw because of other eligibility requirements. For example, if you are a first-time, first-year undergraduate student and you have not completed the first 30 days of your program before you with­draw, you will not receive any FFEL or Direct Loan funds that you would have received had you remained enrolled past the 30th day.

If you receive (or BHDI or parent receives on your behalf) excess Title IV program funds that must be returned, BHDI must return a portion of the excess equal to the lesser of:

• your institutional charges multiplied by the unearned percentage of your funds, or

• the entire amount of excess funds.

BHDI must return this amount even if it didn’t keep this amount of your Title IV program funds.

If BHDI is not required to return all of the excess funds, you must return the remaining amount. Any loan funds that you must return, you (or your parent for a PLUS Loan) repay in accordance with the terms of the promissory note. That is, you make scheduled payments to the holder of the loan over a period of time.

Any amount of unearned grant funds that you must return is called an overpayment. The maximum amount of a grant overpayment that you must repay is half of the grant funds you received or were scheduled to receive. You do not have to repay a grant overpayment if the original amount of the over­payment is $50 or less.

You must make arrangements with your school or the Department of Education to return the unearned grant funds.

The requirements for Title IV program funds when you withdraw are separate from any refund policy that BHDI may have. Therefore, you may still owe funds to the school to cover unpaid institutional charges.

BHDI may also charge you for any Title IV program funds that BHDI was required to return. If you don’t already know what BHDI’s refund policy is, you can ask BHDI for a copy or consult the ”BHDI Refund Policy” section of this page. BHDI can also provide you with the requirements and procedures for officially withdrawing from school (see “Program Withdrawal” in the Academic section of this catalog).

If you have questions about your Title IV program funds, you can call the Federal Student Aid Infor­mation Center at 1-800-4-FEDAID (1-800-433-3243). TTY users may call 1-800-730-8913. Information is also available on Student Aid on the Web at www.studentaid.ed.gov.

First, unearned funds returned by BHDI or the student, as appropriate must be credited to outstanding balances on title IV loans made to the student or on behalf of the student for the payment period for which a return of funds is required. Those funds must be credited to outstanding balances for the payment period for which a return of funds is required in the following order:

1. Unsubsidized Federal Direct Stafford loans.

2. Subsidized Federal Direct Stafford loans.

3. Federal Direct PLUS received on behalf of the student.

Then, if unearned funds remain to be returned after repayment of all outstanding loan amounts, the remaining excess must be credited to any amount awarded for the payment period for which a return of funds is required in the following order:

1. Federal Pell Grants.

2. FSEOG Program aid.

3. Other federal, state, private and/or institutional sources of aid; and

4. The student.

BHDI must return unearned funds for which it is responsible as soon as possible, but no later than 45 days from the date of determination of a student’s withdrawal.

BHDI will be considered to have returned funds timely if BHDI does one of the following as soon as possible, but no later than 45 days after the date it determines that the student withdrew:

• Deposits or transfers the funds into the school’s federal funds bank account;
• Initiates an electronic funds transfer (EFT) to an account belonging to the student;
• Initiates an electronic transaction that informs the FFEL or ED, in the case of a Direct Loan, to adjust the borrower’s loan ac­count for the amount returned; or
• Issues a check and the date on the cancelled check shows that the bank endorsed that check no more than 60 days after the date the school determined that the student with­drew.

If as a result of a Return calculation BHDI returns Stafford funds to a lender, BHDI will notify the student that the funds have been returned on his or her behalf.

The refund of the unused portion of tuition, fees, and other charges for Veterans or eligible persons who fail to enter a course or withdraw or discontinue prior to completion will be made for all amounts paid which exceed the approximate pro rata portion of the total charges that the length of the completed portion of the course bears to the total length of the course. The proration will be determined on the ratio of the number of days or hours of instruction completed by the student to the total number of instructional days or hours in the course.